Meeting Planners

Birmingham – The Most Affordable City in the South. 220,000 square feet of exhibition space. 15,000 guest rooms. International airport 7 minutes from downtown with more than 100 non-stop and direct flights daily. Birmingham – One of the friendliest cities in the world!

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With world class attractions, lodging and dining fueling its reputation and 15,000 guest rooms in the greater Birmingham area, the city is a popular, affordable meeting hosts. Meeting planners enjoy the impressive inventory of convention services offered and have come to expect exceptional service from the CVB Services Staff.

Here’s how we can help you with your planning responsibilities:
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Pre-Convention Planning
Registration/Information Personnel
Brochures, Bags and Badges
Publicity
Guest Activities and Tours
Suggested Activities to See and Do

Pre-Convention Planning

The services staff is dedicated to making sure every detail of your meeting is a success. Much of the success depends on the early groundwork. Our professional personnel have years of experience in determining the needs of meetings of every type and size. From attendance builders to volunteer committees, your planning preparations need a thorough thinking-through. The Servicing Department also offers the latest in housing technology.

Registration/Information Personnel

Having experienced, knowledgeable people to assist with registration and information is a great way to kick-off your convention. Perks are nice too. So for every 100 room nights your group uses, the CVB will provide, at no charge, one registration/ information person on-site for four consecutive hours (based on availability). Additional registration/information assistance can be arranged at reasonable rates. Requests for assistance should be made, at least, one month prior to your opening dates. CVB personnel are happy to prepare delegate badges on-site if that is your preference. Registration/Information personnel are not bonded.

Brochures, Bags and Badges

With so much to see and do in Birmingham, it’s essential that your delegates have guides to the city. The CVB produces comprehensive Tourist Guides that describe attractions, dining, shopping and entertainment in the area. These guides are made available to your delegates at registration to further introduce them to their host city. Bags imprinted with the Birmingham logo are popular items for packaging pre-registration materials and convention schedules. Name badge inserts with 3″x4″ plastic pin-back holders also are available in quantity at a nominal cost.

Publicity

We are pleased to work with you in getting coverage for your convention. Sample news releases are available for patterning your own release or you may choose to complete the News Release Worksheet and we will be glad to have it written for you. We can also provide a comprehensive list of media outlets in the area to receive your news release. For attendance-building materials, photographs of the Birmingham area are available for download from our Web Site or through the Marketing & Communications Department.

Guest Activities and Tours

Year-round entertainment in Birmingham includes recreational, historical and cultural attractions and events. Convention Services personnel are experts on ideas for social gatherings during your convention, as well as for family entertainment while you’re in meetings. The department is also well connected with local tour operators and other servicing providers to help you plan a wide range of activities during your visit to Birmingham.